Featured Blog: Create Your Personalized Digital Invoice Vault with Automated Alcohol Invoice Processing

Stop Overpaying for Alcohol with Expected Cost Analysis

Gain Insights with Cost Variance to Realize Margin Impact Faster

Expected Cost Analysis

Expected Cost Analysis Enables Businesses to:

  • Automatically compare expected product costs to the actual costs paid on the invoice
  • Track when there is variance in your price and take immediate action to correct the discrepancy
  • Make faster adjustments to front line pricing or their price book to stabilize margins

A $1 pricing error per bottle could cost you thousands over a year.
Automating the process of tracking pricing discrepancies helps you react faster to protect margins.

Common Questions & Answers

Can you process invoices for other products besides just alcohol?

Yes! While we have been processing alcohol invoice payments for retail and hospitality businesses for over 34 years, we can now process invoices for non-alcohol/non-regulated products, goods, and services through PaymentSource® Premium.

Fintech’s integrations team handles vendor onboarding for you. We can accept multiple file types, including EDI, CSV, and more. All invoice data is standardized and seamlessly transmitted to your back-office system.

Fintech has an Invoice Builder tool for vendors to use to create digital versions of their invoices. Once created, Fintech will process the invoice as usual, including standardizing the data and pushing to your back-office system.

Fintech has over 100 dedicated onsite Client Success team members and Account Managers ready to assist you quickly when you need support.

Fintech can help in multiple ways. We have several solutions, including our new Compliance modules, that can assist restaurants with maintaining accurate budgets and projections, considering the recent tariffs’ impact.  

  • Restaurants can monitor discrepancies in expected versus actual invoiced costs for accuracy using our Expected Cost Analysis module.  
  • Restaurants can ensure price book accuracy using OrderSource and our Advanced Product Management capabilities.  
  • Restaurants can adjust frontline pricing in a timely fashion to stabilize margins using Expected Cost Analysis.  
  • Restaurants can optimize product compliance and marketing dollars in relation to established beverage programs using our Beverage Program Management module. 

While the impacts of tariffs might be unpredictable, Fintech’s margin protection solutions can help businesses make decisive changes faster to preserve their P&Ls. 

Fintech’s Advanced Product Management helps restaurants optimize their product catalogs for stronger organization and categorization. Users can view all products across alcohol and non-alc/non-regulated categories and bulk apply GL codes, product categories, and internal retail item numbers (SKUs) with ease. All product catalog information is integrated into your back-office system.

Fintech processes, including payment and data capture, 51M invoices annually. We also receive invoice data from over 7,500 distributors, vendors, and supply chain partners.

For starters, you can manage all invoices through one portal. Your personalized Fintech provides a holistic view of invoice activity, including data insights from your invoice purchase data that highlight Spend by Distributor/Vendor, Top Products, Spend by Product Category, and more. Another huge benefit is the time savings from automated invoice data integration. Don’t waste time on manual data entry. Fintech standardizes all invoice data according to your GL before delivering it to your back-office system. We integrate with many back-office systems, including QuickBooks Online, R365, and more.

Testimonials from Our Clients

I recommend Fintech for any business looking to save time and streamline operations. The platform is a powerful tool for reducing manual effort and improving operational efficiency across multiple locations. The ability to easily manage invoices, avoid errors like lost checks, and save valuable time has proven to be a game changer.
Westlake Restaurant Management
JJ Streater
Owner/Operator
Fintech has helped streamline our ordering and record-keeping process. Prior to coming on-board, we were managing accounts across 4 major distributors - each with a different delivery schedule and invoicing system. Fintech keeps things tidy in the backend by providing a centralized location for billing and order records, saving our accounting team time and energy.
Mickey's Black Box
Margaret Cooper
Director of Events and Logistics, Mickey's Black Box.
The solutions provided by Fintech have become invaluable for World Wide Wings, and part of our daily beverage alcohol management routine. We don’t have to think twice about our store’s compliance, we save money and order more efficiently. Whether I operated 66 locations or one, I would, and will always be a Fintech user.
Joe Janaszek
Chief Marketing Officer, World Wide Wings
Fintech has become integral to our business, giving us visibility into alcohol purchases. The custom reports have improved our reconciliation process, helping managers purchase for maximum discounts, correct overages, and receive credits for unnoticed charges. The ROI was immediate, saving us time and money.
Scott Hastings
Senior Financial Analyst, P.F. Changs
By making our labor hours more efficient, we can focus on areas with a positive financial impact. Personally, I spend less time correcting errors and more on rebate tracking and contract compliance to maximize opportunities. We meet our monthly closing goals, ensuring timely financial statements (P&Ls).
Sprint Mart Logo
Pam Miller
Operations Controller, Spring Mart
If we need to have a sale on a SKU that isn’t moving, or increase stock levels at certain locations, Fintech insights are very helpful. For upper management, they can easily see what items are more relevant to certain areas.
Zipps Liquor logo
Catherine Williams
Office Manager, Zipps Liquor
Accounting departments love Fintech. Its line-item integration with back-office systems simplifies invoice and data tracking. Fintech handles mixed payment rules automatically, such as 30-day processing for beer and wine and cash-on-delivery for liquor. The master login for all accounts is a game changer. I honestly don’t see a downside to Fintech.
Stacy O'Fallon
Certified Managerial Accountant & Owner, Front Burner Accounting
After switching to Fintech, we no longer write checks and use ACH withdrawal, significantly reducing accounting time. Each debit transaction clearly shows the distributor's name, making reconciliation easy. Previously, dealing with multiple beer and wine distributors required frequent check signings, which was inconvenient. Overall, Fintech has improved productivity and efficiency across my business.
Chapman's Food & Spirit logo
Kitty Hopkins
Chapmans Foods and Spirits

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